frequently asked questions about wedding planning

What does a wedding planner do?
A professional wedding planner learns about their clients, helps them find their vision, is a resource in every way needed and gives their clients peace of mind and confidence. The professionals at Gemini Event Planning are trained experts in all things wedding; especially destination Colorado weddings. We manage every detail, so you and your family can enjoy the day but more than that, we think of things you may not, we anticipate, we plan ahead, we save you money by helping you find the right vendors for you and we provide copious creative guidance.

Your Gemini consultant knows weddings, from etiquette on invitation formats through vendor selections. We know what is necessary to unveil the perfect wedding; we have planned hundreds of weddings in the Vail Valley and our experience stands out.

Your consultant will ensure that all timelines and event specifications are met and all aspects of the wedding day are smooth, flowing and effortless. We turn your wedding dreams into reality.

Why should you worry about the wedding details? Your consultant will work with and oversee all the hired professionals to ensure everything is set up and executed according to the plan.We utilize our excellent relationships with local vendors and venues to get you the best choices, suggestions, ideas.

Financial Planning
If you’re working with a budget (and who isn’t?), your consultant can help you stick to it. Gemini helps you create a budget, extracting information on your perceived value and goals for each line item. We provide feedback on local market value, and provide custom vendor selections based on this information. We have vendor options for every budget! We do get the best prices available, because in addition to making your day seamless, we do so for the other vendors, who pass on that savings to you as they are confident knowing their day will also go smoothly with the Gemini team.

Caught between “ex”-families “step”-families, in-laws and other family issues? Your Gemini planner, as an independent third party, can help navigate any situation. We have been known to smooth ruffled feathers, mediate disagreements and prevent hurt feelings. Sometimes your consultant may be nothing more than a “sounding board” to support you during the entire planning process or “shoulder the responsibility” for a particular decision.

Why should we choose you as our wedding planner?
Gemini Event Planners know the honor that it is to have you choose us to assist in one of the biggest days of your life and we reflect that respect in our service and care. We prides ourselves on creativity, communication and organization throughout the planning process. Because we get to know our clients on a professional and personal level, we often become friends with our clients after the event is complete. That is one of the best elements!

We offer clients the widest breadth of experience, with over 15 years in the design and event industry. Many clients take advantage of these assets and choose to use our talents for innovative décor ideas. At Gemini, we believe in custom wedding coordinating packages to fit each client’s needs. Every wedding is different and there isn’t a “one-size” fits all package. The Gemini team may assist with the day-of planning or an entire weekend of events.

Gemini Event Planning is the only wedding planner in Colorado to be published nationally multiple times in Town & Country Weddings, Brides Magazine, People Magazine and featured on television’s Platinum Weddings as well as multiple blogs and other print magazines such as The Knot and Rocky Mountain Bride.

We have won service awards based on customer reviews and are the Wedding Wire Couples Choice winner for 2015, 2016, 2017, and 2018 as well as the “Best of” winner for The Knot for 2016 and 2017.

We are the only luxury and experienced company to focus on the Vail Valley exclusively so we know every local venue and are not spread across the state. That also has helped us develop excellent relationships with each venue- we know personally the people you will be working with.

With our extensive negotiation experience, you will have a seasoned professional as your voice in the Vail Valley.

Can’t I do the planning myself?
You certainly can do the planning yourself, and that sometimes is part of the fun. But there are many details that make for a perfect day that often get overlooked, purely from lack of experience. We are here to help and guide to whatever degree you desire. Additionally, planning can be challenging especially for destination weddings and those with busy careers simultaneously. Do you have time to tour venues, research and interview many sources for each vendor category and you aren’t worried whether you’re getting the best vendor for your needs and budget? Once you arrive for your wedding weekend, will you have the time to oversee the details, vendors and ensure whether everything will turn out perfectly? Does the venue you selected require that you have a coordinator? A Gemini wedding coordinator has the training and experience to perfectly orchestrate your vision, while you relax and enjoy your wedding weekend. Our clients have diversified needs, which is why we have a custom approach. Each client and wedding is unique.

Do I need a wedding coordinator?
A professional wedding coordinator will be a distinct asset as you plan your wedding. Wouldn’t it be nice to spend time with your fiancé and your families, rather than worrying about all the details of your special day? A coordinator will take care of the details, leaving you to have the fun. And, on your wedding day, you can shine and also relax, while your coordinators work behind the scene to make it all happen!

Who are we actually hiring?
When you hire Gemini, you are partnering with our team. We have over 15 years of experience in design, décor, contract negotiation, customized vendor selection and flawless event execution. The on-site team has assisted Gemini for over 10 years, and each member excels in a different aspect of coordinating and implementation. As experienced coordinators, we handle the details while you spend time with your family and friends.

Can you assist me with the design, décor and details of my wedding?
Absolutely! Our weddings have been published by Town & Country Weddings, Brides Magazine and The Knot and filmed by Platinum Weddings due to the extreme level of interaction we have with clients. Our years of immersion in wedding culture, fashion and design prompted the development of a design process that creates an incredibly fun milieu for Gemini clients. It encourages the bride and groom to become creative and uncover what inspires them individually, while discovering their traits as a couple. This progression leads to cutting edge design elements, thoughtful details and incredible memories. These particulars are just what our couples cherish forever, the guests recall as their “favorite vacation ever”, and leading publications admire.

How do we determine the cost of your services?
A wedding coordinator is a part of your budget, not an extra expense. In fact, you often save money because your coordinator can suggest less expensive alternatives that still enhance your wedding. At Gemini every wedding coordination package is custom to produce your dream wedding – all within your budget. We begin by reviewing a list of comprehensive services Gemini Event Planning offers and clients check off the items where they would like assistance. Gemini offers clients anything from day-of coordination to comprehensive planning, design and event implementation.

How do we move forward with your coordination services?
Gemini Event Planning offers a straightforward contract that includes all the services you wish to incorporate. The contract does not highlight the exclusions, but rather spells out exactly what you are hiring Gemini to do on your behalf. A signed contract and 50% deposit is retained to save the date and then the fun begins!

Maria S

"My daughter wanted a destination wedding in Beaver Creek while living in Florida. As mother of the bride this seemed like a very difficult task being that we are so far away. After speaking to several planners were were blessed to come across Gemini Event Planning. Meg was very nice and said Jennifer would be contacting us soon. When Jennifer called my daughter and I knew right then and there she was godsend!!!!"

Maria S

Kristen B

"My wedding experience (both planning and weekend of ) would never have been as seamless and free of stress if it wasn't for Gemini."

Kristen B

Lindsey B

"Congratulations! You’re engaged! Now go contact Jeni at Gemini Events! Initially, I didn’t know if I needed a wedding planner. But in only 9 months Jeni delivered the very best vendors and the most “epic” wedding, also referred to as “the wedding of the century” by our guests. We could have never conceived nor implemented this endeavor on our own. Jeni is remarkable- you want her incredible skill set and strong relationships on your side. "

Lindsey B